Speaker and presentation guidelines

Presentation categories

Preparing your presentation

• format: PowerPoint (.PPT or .PPTX)
• aspect ratio: 16:9
• slide dimensions: width: 25.4cm (10”) × height: 14.28 cm (5.625”)
• recommended slide limits:
  • invited speakers: 20 slides
  • oral presenters: 10 slides
  • short oral presenters: three to four slides
  • interesting cases presenters: five to six slides 

Slide template and conflict of interest disclosure

We have provided the WMS 2025 Congress speaker template slides for you.

• Your presentation should start with a title slide and conflict of interest disclosure slide using the template;
• The title slide should include your name and the title of your presentation;
• You will need to display the conflict of interest slide for at least 10 seconds at the start of your presentation; and
• The rest of your presentation can use your own slide template if you prefer.

Download Pre-Congress Teaching Course presentation template 

Download Congress presentation template 

Submitting your presentation

All Course faculty, Congress invited speakers, oral presenters and short oral presenters need to submit their slide presentations twice. Firstly via the portal link for review ahead of the Congress and secondly, by personally visiting the speaker preparation room at the Congress to ensure they are successfully uploaded to the audiovisual presentation system in preparation for your session. The deadlines and methods are detailed below. All slide presentations will be reviewed for compliance purposes prior to the Congress.

It is essential that you use our standard format for saving your slide presentation. The WMS Congress format is:

Surname.DAY.time.pptx

e.g. Jones.Weds.11.00.pptx

• deadline for submission of short oral presenters' slides: 15th September 2025 via the presentation upload portal link
• deadline for submission of faculty, invited speakers' and oral presenters' slides: 26th September 2025 
• submission method for Course faculty, Congress invited speakers and oral presenters:
  • email: send slides to Sue Munro, Speaker and Programme Manager at [email protected]
  • large files: if your slides contain videos or high-resolution images, use a file-sharing service such as WeTransfer or Dropbox
• audience interaction: If you want to include live polls, email them with your slides to [email protected]

Presentation content guidelines

To ensure high-quality, compliant, unbiased, and evidence-based presentations, please follow these guidelines:

• Balanced view of therapeutic options. Cover a range of pharmacological, surgical, and non-pharmacological approaches;
• Evidence-based recommendations. Base all clinical recommendations on scientific evidence and clinical reasoning and provide a fair and balanced view of diagnostic and therapeutic options;
• Disclosure of sources. Clearly cite sources (e.g., peer-reviewed journal articles) within the relevant slide and mention limitations of the data and off-label use where applicable;
• Avoid commercial bias. Your content must be free from promotional messaging and commercial bias and must not promote products for professional or financial gain;
• WMS 2025 Poster Sessions, Short Oral Presentations, Clinical Trial Updates and Industry Symposia are not EACCME accredited this year. For this reason, you can include logos as part of your poster presentation, including those representing the pharmaceutical and related industries as well as those previously permitted, including hospitals, NHS organisations, or universities.

By following these guidelines, you help ensure a scientific, fair, compliant and objective Congress experience.

Speaker preparation room

On-site at the Congress, it is essential that you personally deliver your slides to the speaker preparation room to ensure they are successfully uploaded to the AV system in preparation for your session.

The Speaker Preparation Room is located at -2.14. Please ensure you visit this room to upload your slides and finalise your presentation arrangements.

Pre-Congress Teaching course faculty should check in with the AV technician in the session room.

Speaker preparation room opening hours:

You must visit the AV Technician in the speaker preparation room either the day before your session or at least four hours prior to your presentation. This will allow sufficient time to upload your slides to the presentation management system and help to avoid any last-minute issues. If you have any questions, contact the WMS Speaker Manager at [email protected].