Registration

We are almost ready to invite you to register for the 30th annual Congress of the World Muscle Society, WMS 2025. The Congress will take place in Vienna, Austria. Registration will open very soon for both in person and virtual delegates. All in-person delegates will also have access to the virtual platform.

Before you start your registration for the WMS 2025, please read these guidelines:

• WMS 2025 is a scientific educational Congress for scientists, researchers and clinicians. It is not a patient Congress. We therefore cannot accept registration applications from individual patient parents/relatives or other members of the public. However, please see patient advocacy groups underneath eligibility;
• Financial organisations and investors can register for virtual but not in person attendance;
• We need all delegates to register with a work email address rather than Gmail, Hotmail, etc, as their primary email address. This is so we can verify the organisation you work for matches your registration type. There is an opportunity to add a private email address in the process for receiving marketing emails and information;
• Ensure that you provide the requested information in the required fields, to register, rather than n/a, etc.;
• Please do not book flights or accommodation if you do not have a fully confirmed and paid for Congress registration;

During the registration process, you will be asked to select your attendance type (in person or virtual). We base the organisation of the Congress on the number of people registered to attend. Of course, if your plans change, we will do our best to accommodate you. If you need to change your attendance type, you can do so by emailing [email protected]. Please see the Key Dates and Deadlines for more information. Please read the full Terms & Conditions here.

Important: You need to register before you submit an abstract. You will receive an abstract submission link in your confirmation email. 

For abstracts with multiple authors, only the presenting author needs to complete the conflict of interest declaration. Other authors on the same paper are not required to submit this declaration.

Individual registration 

WMS 2025 sessions will be streamed from the Congress venue in Vienna, and e-posters will be shared virtually. Industry symposia will be available online and on demand.  

We will send you your access credentials for the virtual platform prior to the Congress that begins on Tuesday, 7^th October. Most of the live-streamed sessions will be available online on the virtual platform for up to three months following the Congress and then transferred to the WMS website where WMS members will have ongoing access.

We continue to work hard to design an inclusive, engaging event for all our attendees.

WMS membership

If you want to benefit from member discounts (see below), please make sure your WMS Membership is active (and will be active for the duration of the Congress) before proceeding with your registration. You can do this by logging into your account on the WMS website here. You will have the option to renew your membership during your Congress registration process. Your Congress registration type (standard, student, industry) must match your type of WMS Membership. 

WMS Membership

ELIGIBILITY

Patient advocacy scientific representatives

WMS 2025 cannot accept registration applications from individual patient parents/relatives or other members of the public. However, we do offer a specific registration ticket option for Patient Advocacy Groups. This package is limited to a maximum of up to three registration tickets (GBP280 per ticket) for your organisation's scientific representatives (an increase from two for the WMS 2024) and includes the option of a dedicated table (GBP150) in the exhibition area, a quarter-page advert, and a pre and post-Congress delegate registration list. Engage with delegates, raise awareness, and gain visibility by being showcased alongside exhibitors in the Congress floorplan, virtual portal, and app. Act fast - see the Key Dates and Deadlines for when this registration package will close. Join us to make an impact.

Student registrations
Open to medical students, trainee doctors pursuing primary specialities, PhD students, postdocs, MSc students, or equivalent roles. Delegates should have no direct interest/shares in pharmaceutical companies or be primarily employed by a profit-making organisation (less than 50% employment).

Non-member students need to provide a scan of a valid student ID and a letter from their course supervisor confirming their ongoing student project or status. This letter, ideally in English, should specify the student's status (Undergraduate, basic or medical student, Master's, PhD student, resident in training, or postdoc) and the duration of this status. If the letter is not in English, please underline important keywords. During registration, you'll upload these documents. For any clarification regarding your student status, contact Prof. Laurent Servais at [email protected].

Industry registrations
Relevant for delegates in the pharmaceutical and related industry sectors. By selecting this registration type, you are stating that you have direct interest/shares in a pharmaceutical company or are more than 50% employed by a profit-making organisation.

Please note that as with previous annual Congresses, member and non-member industry registrations for WMS 2025 will be capped. In response to feedback from WMS 2024, we have increased the industry cap from 20% to 30% of overall registrations available. Sponsor and exhibitor package tickets are included in this 30%.

Non-WMS 2025 sponsoring companies can register up to a maximum of two in-person attendees. It is the responsibility of each global organisation to manage their limit globally and to instruct their staff to use their business e-mail address when registering. If more than two people from the same company register, the additional registrations made after the first two will either be changed to virtual tickets or refunded, with a 20% administrative fee.

The purpose of this cap is to ensure that the Congress remains an open and welcoming forum where scientific and educational curiosity can flourish, the discussion is dynamic, and new collaboration networks are born.

To submit an abstract from a sponsoring, exhibiting or other industry organisation, the presenter’s registration must be from within those organisations' global allocated registration ticket allowance.

To manage the 30% cap, the organisers have set registration limits per sponsorship item. If you can see your organisation is a confirmed sponsor on our sponsor’s page, but if you are not sure who the global coordinator is, please contact the organisers.

There is no limit on registrations for virtual attendance for those from the pharmaceutical and related industries. We will monitor and review the situation regularly to make sure that this industry attendance opportunity across all ticket types is being used fairly, and by a wide selection of industry partners and attendees, rather than dominated by a select few.

WMS member/non-member registration (according to WMS Membership status) applies to delegates who:

• Are not a student or industry registration type as above and not in any way employed by a commercial entity and not a shareholder (more than 1% of the capital) or employee of a pharmaceutical company; OR
• Don’t have any direct interest/shares in a pharmaceutical company or are not more than 50% employed by a profit-making organisation.

Sponsor/exhibitor registrations
Once again for WMS 2025, there will be no group registration for exhibitors, this means that each person who will be attending will have to be registered individually by the group contact.

Sponsor and exhibitor tickets provide the same level of access to Congress sessions and virtual platform features as delegate Congress tickets.

Sponsorship tickets for HCPs do not require allocation from your quotas. These professionals should register as non-industry delegates using their academic or organisational email to undergo the standard vetting processes. If required, for sponsorship purposes, invoices can be amended for settlement on behalf of your organisation.

Agency registrations/registering on behalf of someone else
Group registrations are no longer available; each individual needs to be registered separately. However, agencies can assist by completing and submitting registrations on behalf of delegates. During registration, you can indicate if you're registering on behalf of someone else and provide your agency's name. The process remains simple and familiar. You can still pay for the person you're registering. If your agency cannot cover the costs for networking dinners, receptions or group activities, please notify the delegate and the registration manager, Semone at [email protected]. She will then send the delegate an email that will allow them to register and pay for their own functions for the Congress. 

Italian registrations

For assistance with processing the required documentation for the Italian Ministry of Health please contact: Barbara Mantegazza, Atlante Viaggi Italia Srl, via Bandello 1 (ang. Corso Magenta), 20123 Milano, e-mail: [email protected], web: www.atlanteviaggi.com
 

Cancellation terms

Registered delegates who are unable to attend the Congress must forward a written cancellation (by email) to the WMS Congress Registration Manager.

Refunds of the registration fee (minus 20% for administration costs) and optional social activities will be granted if notification of cancellation reaches the Secretariat in writing on or before 1st August 2025. After this date, cancellations will not be refunded. Refunds will be processed after the Congress. No refunds will be granted for delegates who simply don't attend.

Name changes on any registration will be charged an admin fee as it creates an entirely new registration.

Terms and conditions

VAT on virtual tickets for the WMS Congress

From the 1^st of January 2025, new EU VAT rules apply to virtual event tickets. Previously, the UK and EU had aligned VAT rules for live online events, but the EU has now introduced changes that impact VAT charges based on the ticket holder’s location.

WMS Congress Ltd is a UK-based company, and under UK VAT law:

• UK VAT applies to virtual tickets at a rate of 20% because WMS Congress Ltd is registered in the UK;
• If you are based in the EU, we must also charge VAT at the rate applicable in your country, following the EU’s updated VAT rules.

This means delegates based in the EU will be charged both UK VAT (20%) and the VAT rate of their country of residence.

Although the WMS Congress is taking place in Vienna, Austria, VAT on virtual tickets is determined by the location of WMS Congress Ltd, not the event venue.

Congress registration fees

Not including the Pre-Congress Teaching Course. Fees for this element are listed further below. 

*This refers to an active WMS membership held by the delegate; please note that WMS membership details will be requested during the registration process and will be verified. 
The above registration fees are stated in GBP and include VAT. In person tickets include 20% Austrian VAT, and virtual tickets have 20% UK VAT added and EU VAT will also be applied, as explained above, if applicable.

Networking activity fees

All networking activities are in addition to the Congress registration fees. Events are open to everyone attending. Please select your networking activities during the registration process. They are very popular and we can't guarantee there will be spaces available once the Congress starts.

Pre-Congress Teaching Course registration fees

The Pre-Congress Teaching Course can be added to your booking during Congress registration or at a later date, by contacting [email protected]. It is possible to attend the Teaching Course without also being registered for the Congress.

*This refers to an active WMS membership held by the delegate; please note that WMS membership details will be requested during the registration process and will be verified.
Industry tickets are not available for the course.
The above registration fees are stated in GBP and include VAT. In person tickets include 20% Austrian VAT, and virtual tickets have 20% UK VAT added and EU VAT will also be applied, as explained above, if applicable.

Frequently asked questions (FAQs)

Enquiries

For all registration queries please contact: the WMS 2025 Registration Manager, at [email protected].